If existing attendees need to know that an additional attendee was added to the meeting, then the organizer must open the meeting in the calendar and send a meeting update to all of the attendees. The existing meeting attendees are not notified about the added attendee. When you use Outlook to forward a meeting to someone that was not originally invited to the meeting, Outlook sends a meeting forward notification to the meeting organizer. You can choose whether to send the update only to added or changed attendees or to all attendees.īest practices for forwarding meeting requests If you're the meeting organizer, the easiest way to invite someone else to a meeting is to open the meeting from your calendar and add them as an attendee.Īfter you've added the additional attendees, click Send Update. In the To box, enter the email address or addresses of the people you want to forward the meeting to, and then click Send.įorward a meeting when you are the meeting organizer On the main meeting menu (either Meeting, Meeting Occurrence or Meeting Series), in the Actions group, click Forward > Forward. In the calendar, double-click the meeting to open it.įor a recurring meeting, click Just this one to forward a single meeting in the series or click The entire series to forward the entire series. To forward a meeting or meeting series that’s on your calendar: Forward a meeting when you're not the organizer When the recipient receives the meeting request, it appears to come from the meeting organizer and the meeting organizer receives notification that you forwarded the meeting. If you want to invite someone to a meeting you haven't organized, you can forward the meeting to them. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 More.
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